Moving out of your apartment or rental property? One of the most important steps is notifying your landlord. This article provides guidance and examples for a Sample Letter To Notify Landlord Of Moving. We’ll cover the essential information to include, along with different scenarios and templates to help you communicate effectively and smoothly.
Why a Well-Written Moving Out Notice Matters
Properly notifying your landlord is crucial for several reasons. It protects both you and your landlord, and helps to ensure a smooth transition.
A clear and concise letter:
- Fulfills your contractual obligations: Your lease likely requires a written notice, detailing when you plan to move out.
- Protects your security deposit: Giving proper notice can help you avoid penalties and increase the chances of getting your security deposit back.
- Establishes a professional relationship: Maintaining good communication can help smooth the moving process.
It’s also essential to understand your lease agreement. Review your lease to determine the required notice period (usually 30 or 60 days), and any specific procedures your landlord requires. Different locations might have different rules, so it’s always a good idea to know them.
Consider these important points:
- The notice period required by your lease agreement.
- The date you intend to move out.
- A forwarding address where your landlord can send your security deposit and any other important mail.
Standard Notice of Intent to Vacate
Subject: Notice of Intent to Vacate – [Your Address]
Dear [Landlord’s Name],
This letter serves as formal notification that I, [Your Name], intend to vacate the premises located at [Your Address]. My lease agreement will end on [Date of Lease End], and I plan to move out on or before that date.
I understand the terms of my lease agreement, including the requirement to provide [Number] days’ written notice before vacating. I am providing this notice within the required timeframe.
My forwarding address is:
[Your Forwarding Address]
I would appreciate it if you could provide instructions for returning the keys and completing the move-out inspection.
Thank you for your time.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Notice with a Reason for Moving (Optional)
Subject: Notice of Intent to Vacate – [Your Address] – [Reason, if you choose to include it]
Dear [Landlord’s Name],
This letter is to inform you that I, [Your Name], will be vacating the property located at [Your Address] on or before [Date of Lease End]. This is due to [briefly state reason, e.g., relocation for a new job, purchase of a home – optional].
I have read my lease agreement, and this notification is in compliance with its requirements, given that it requires [Number] days’ notice. I plan on returning the property to you in the same condition it was received, less normal wear and tear.
My forwarding address is:
[Your Forwarding Address]
Please let me know the procedure for the final inspection and key return.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Notice of Moving Out Early (Breaking the Lease – Requires Landlord Agreement)
Subject: Request to Terminate Lease Early – [Your Address]
Dear [Landlord’s Name],
I am writing to request an early termination of my lease for the property at [Your Address]. I understand that my lease is set to expire on [Original Lease End Date]. However, due to [Clearly state reason for early termination – e.g., job relocation, unforeseen circumstances], I am requesting permission to move out by [Proposed Move-Out Date].
I understand this is a breach of the original lease agreement and that there may be associated penalties, which I am prepared to discuss. I am also willing to work with you to mitigate any financial impact, such as assisting with the search for a new tenant.
My forwarding address is:
[Your Forwarding Address]
I would appreciate the opportunity to discuss this matter with you. Please contact me at your earliest convenience.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Notice with a Request for a Walk-Through Inspection
Subject: Notice of Intent to Vacate & Request for Walk-Through – [Your Address]
Dear [Landlord’s Name],
This letter serves as my formal notice that I will be vacating the property located at [Your Address] on [Move-Out Date]. My lease agreement requires [Number] days’ notice, and this letter provides that.
I would also like to request a pre-move-out walk-through inspection with you. I am available on [list available dates/times] to do so. This will allow us to identify any potential issues before I move out and hopefully avoid any misunderstandings regarding the return of my security deposit.
My forwarding address is:
[Your Forwarding Address]
Please let me know if any of the requested times work, or if other times are available for the pre-move-out inspection.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Notice to Dispute Lease Terms (If Applicable)
Subject: Notice of Intent to Vacate & Dispute of [Specific Lease Term] – [Your Address]
Dear [Landlord’s Name],
Please accept this letter as formal notification that I intend to vacate the property located at [Your Address] by [Move-Out Date]. As the lease requires, I will provide all keys, in clean condition, on or before the ending of the lease.
I am also writing to dispute [specific lease term you are disputing – e.g., the late fee policy, a clause related to pet damage]. I believe this term is [briefly explain why you dispute it – e.g., unreasonable, not in accordance with state law]. I have reviewed the lease and [cite the specific section or paragraph in the lease you are referring to].
I kindly request a reconsideration of this term.
My forwarding address is:
[Your Forwarding Address]
I would appreciate the opportunity to discuss this matter with you to avoid future legal disputes.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Notice to Landlord After Property Sale
Subject: Notice of Intent to Vacate – [Your Address] – Following Property Sale
Dear [Landlord’s Name or New Landlord Name],
This letter serves as formal notification that I, [Your Name], intend to vacate the premises located at [Your Address] by [Move-Out Date]. As you know, the property has been sold, and [State who has given you the notice and when]. This complies with my [Lease Agreement/State Law – if required] which requires me to provide [Days] of notice.
I understand the terms of my lease agreement and am providing this notice within the required timeframe.
My forwarding address is:
[Your Forwarding Address]
I would appreciate it if you could provide instructions for returning the keys and completing the move-out inspection.
Thank you for your time.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Format for Sending the Notice
Subject: Notice of Intent to Vacate – [Your Address]
Dear [Landlord’s Name],
Please accept this email as formal notification that I, [Your Name], will be vacating the property located at [Your Address] on or before [Move-Out Date]. This letter serves as formal notification that I, [Your Name], intend to vacate the premises located at [Your Address]. My lease agreement will end on [Date of Lease End], and I plan to move out on or before that date.
I have read the terms of my lease agreement, including the requirement to provide [Number] days’ written notice before vacating.
My forwarding address is:
[Your Forwarding Address]
Could you please confirm receipt of this email? Also, please let me know the process for the final inspection and key return.
Thank you.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
In conclusion, providing a clear and timely **Sample Letter To Notify Landlord Of Moving** is a crucial step in the moving-out process. Remember to always review your lease agreement and understand the specific requirements, which can include the notice period, forwarding address, and the procedure for returning the keys. By following these guidelines, you can protect your rights, maintain a positive relationship with your landlord, and ensure a smooth transition to your next home.